Things to Know
Note to Users
When using MailMaven, please focus on the following:
In order of priority:- Stability issues, data loss, performance issues, and significant issues with functionality
- Missing functionality - Things you could do in Mail with MailSuite installed but cannot do in MailMaven
- Usability - you can do something but find the steps "awkward"
- User interface—the fine polish
- The wish list— things to add to MailMaven after the initial release
Known Limitations
- Rules - As a result of how MailMaven implements rules, rules cannot be imported from Mail
- You will need to recreate your rules manually in the Process tab of the MailMaven settings
- Signatures - The migration process does not import Signatures
- As a workaround, if you are still on Ventura, you can export your signatures in Mail and import them into MailMaven - you will probably need to do some "fixing" in MailMaven
- Sync Profile - The sync profile is not yet configured to sync application preferences. It currently only syncs tags on messages. Our goal is to be able to sync all MailMaven settings including Rules, Signatures and Templates through the Sync Profile
- Dark Mode - Dark mode is not implemented yet. Maven will run in light mode even if your system is set for dark
- Localizations - MailMaven is currently only available in English
- Perspectives windows are not yet implemented
- Apple Script - Not implemeted yet
App-Specific Password
iCloud
If you are setting up an iCloud account in any email client besides Mail, you must create an App-Specific password through your Apple ID login at https://appleid.apple.com.
The video below outlines the process.
App-Specific Passwords for iCloud or other Apple email accounts are created from your Apple ID page at https://appleid.apple.com.
Sign in to the page using your Apple ID and password. Then select App-Specific Passwords. Click the button to generate the App-Specific Password. Enter the name of the app you want the password for; in this case, MailMaven.
You will be asked here to verify your identity using your Apple ID password. Enter your Apple ID and password, and then Apple displays your assigned App-Specific Password on the screen.
You will need to copy this password and save it somewhere safe.
THIS IS THE ONLY TIME APPLE WILL EVER SHOW YOU THE PASSWORD.
Once this window is closed, the password is irretrievable. If you forget the password or misplace where you saved it, you will have to revoke the App-Specific Password and go through the process again.
Conversation View
- You can now Group by Conversation from the View menu. To see the Conversation Icon, messages need to be sorted by Date Received/Date Sent.
- The Conversation Icon indicates the number of messages in the conversation that are in your current mailbox.
- A "+" on the icon indicates that there are more messages in the conversation in a different mailbox.
- When you open the Conversation Map, you can see a count of the unread messages in the conversation and the total conversation count.
- Clicking on the conversation icon will expand the conversation.
- A long click or a 2 finger scroll shows the conversation map. You can scroll it and select the message you want to bring up in the message view. You can use the Action Menu in the Message view to reply to that selected message.
- If you want the Conversation Map to remain open as you navigate it, use control+click on the icon or right-click/2-finger-click.
- If you have not "Grouped by Conversation," clicking on a message with a conversation should also highlight the other messages in that conversation in the current mailbox. You can enable Highlight Conversation in the View menu.
- Single-clicking on the Conversation Icon will open a stationary conversation map.
- A long click or a 2-finger scroll shows the conversation map as a click scroll window.
- For finger memory, right-click/2-finger-click also opens the stationary conversation map.
Search
- Access Search from the magnifying glass in the top toolbar
- The window opens with a search type of Any or All, depending on your Search Settings. It can be changes for individual searches but will revert to the default for each new search
- When using Any the criterion are considered as: "criterion 1" OR "criterion 2" OR "criterion 3"
- When using All the criterion are considered as: "criterion 1" AND "criterion 2" AND "criterion 3"
- The default Search Scope (
) is set in the Search Settings. It can be changed for individual searches but will revert to the default for each new search - If you change the selection for the included options: Trash/Junk/Sent (
), it will be remembered in subsequent searches - Start typing to see search suggestions
- When using multiple search criteria, spaces and commas indicate the end of one criterion and the start of another
- Put quotes around text when you want spaces in the text to be part of the search or use the
- Dates for Date Received or Review Dates need to be selected from the suggestion list for MailMaven to recognize them
- Date Received and Review Date will allow date ranges like "This Week", "This Month", or "This Year"
- If you want to use multiple search criteria, start typing the context you want (Subject, To, From ...) to bring up the suggestion list, or use the down arrow (⬇︎) to display the context/token options
List of Available Contexts/Tokens
- To exclude a term in your search - NOT - use the command key with the minus (⌘ -) .
- In an Any search to force an AND/OR search use the command key with the plus (⌘ +) on the context token making it a must-have criterion or with the command key with the minus (⌘ -), making it a must-not-have criterion
- The X on the right clears the search context so you can start from scratch
Examples
Example 1
Search for messages that have the word "travel" or the word Portugal
Example 2
Search for messages that have the words "travel" and "Portugal"
Example 3
Search for messages that have the words "travel" and "Portugal", or is from suzieq@indev.ca or are in the account GM_W99
Example 4
Search for messages that have the words "travel" and "Portugal", or is from suzieq@indev.ca and are in the account GM_W99
Example 5
Search for messages that have the words "Mailmaven" and "test" where From contains "@smallcubed.com", and From is not "support@smallcubed.com"
Toggling +/- on a Criterion
- The + is added to the Token/Criterion by placing the cursor at the end of the token/criterion set and clicking the command key with the plus (⌘+)
- The - is added to the Token/Criterion by placing the cursor at the end of the token/criterion set and clicking the command key with the minus (⌘-)
Search Settings
- The Search preferences in Settings ->View->Appearance->Search
- Default Search allows the search to be either All Words or Any Words
- With All Words selected, the subsequent search is an AND type search
- With Any Words selected, the subsequent search is an OR type search
- Default Scope determines where MailMaven looks for messages. The options are All Messages, Selected Mailboxes of Frontmost Viewer, or Last Selected Scope
- All Messages - all messages in MailMaven
- Selected Mailboxes of Frontmost Viewer - if you were in a specific mailbox when you clicked the "Search" icon that mailbox will be searched
- Last Selected Scope - remembers and uses your last scope when searching. You can select specific mailboxes to search in the Search window